Frequently Asked Questions

We provide two distinct rental options: 8 am to 3 pm and 5 pm to 12 am. If you wish to extend the rental duration beyond these time slots, additional time can be added to either the commencement or conclusion of your event for an extra fee. This flexibility allows you to tailor the venue rental to better suit the unique requirements of your occasion.

Certainly! When reserving the Church Ranch Event Center, our dedicated planning department is at your service to assist in meticulously orchestrating every aspect of your event, guiding you seamlessly from its inception to its conclusion.

Upon confirming your reservation, you will engage in two comprehensive meetings with our esteemed planning department. Throughout these sessions, our experienced team will actively assist you in securing vendors, conceptualizing the design for your special event, and meticulously crafting timelines and layouts to ensure a seamless and personalized event experience.

Absolutely! However, there is an additional fee associated with this service.  

The setup and teardown process at Church Ranch Event Center is seamlessly managed by our dedicated team. Collaborating closely with our planning department, we ensure the meticulous execution of your envisioned design. Upon arrival during the designated "set-up" hours, all Church Ranch-owned items will be arranged according to your specifications. An assigned event manager will be present to supervise vendors during this phase. Vendors you’ve engaged will be responsible for arranging items booked through them. ***Outside vendors are the clients’ responsibility to coordinate with and provide insurance for on the day of the event. 

The teardown phase will be overseen by your catering and waitstaff team, along with your vendors, within the allotted one-hour timeframe provided. Your event manager will actively facilitate the process, ensure a smooth transition, and assist in coordinating the retrieval of personal decor, which will be handed over to your point-person for transport at the end of the event.  

Unfortunately, we do not have a locking storage facility on site. This is why we require you to bring any decor on the day of the event and take it after your event.  

• 45% of your total is due at booking
• 35% is due 8 months before your event date
• 15% is due 4 months before your event date
• Remaining balance is due 1 week after final head count is given and 2 weeks before your event date.
• If the event date is within 8 months; 60% of the total is due at booking, 20% is due 4 months before and the remaining balance is due 2 weeks before the event date.
• If the event date is within 4 months of the event date; 80% is due at booking and the remaining balance is due 2 weeks before the event date.

We will help however we can to avoid a cancellation. In those rare cases that cancellation is unavoidable, we do have policies in place.  If cancelled outside of 12 months, only the 45% deposit will be kept. If cancelled inside 12 months, full payment on the contract is due within 30 days of cancellation. We will also need a certified letter sent to us at the venue, stating you would like to cancel your event, for our records.  

Real flame candles are not permitted at Church Ranch Event Center due to safety regulations outlined by the Westminster Fire Department. In accordance with their guidelines, the use of LED candles is mandated to ensure a safe and compliant environment. Your adherence to this policy is appreciated for the well-being of all event attendees and the overall safety of the venue.

Yes! LED candles are provided specifically for use in Church Ranch Event Center centerpieces. You can confidently rely on these supplied LED candles to enhance the ambiance of your event while adhering to safety guidelines and ensuring a delightful and worry-free experience for all attendees.

We can accommodate many styles of grand exit. This includes sparklers, bubbles, ribbons, etc. Sparklers are contingent upon compliance with the current fire ban regulations. However, please note that the following items are strictly prohibited for Grand Exit use: rice, confetti, glitter, birdseed, silly string, or any small particle items. These guidelines are put in place to ensure a clean and safe environment for all attendees while allowing for a celebratory and memorable Grand Exit experience.

At Church Ranch Event Center, our dedicated team takes care of setting up the venue, including our centerpieces, according to your design specifications in collaboration with the planning department. Upon arrival, any decor items owned by Church Ranch will be arranged and ready for your event. During this time, your event manager will be present to supervise and coordinate with your vendors.
It is the responsibility of any outside vendors to set up the items that have been booked through them. Alternatively, if you have specific centerpieces that require assembly, you may assign a family member or designate someone to handle the setup of these elements. This coordinated approach ensures a seamless and well-executed setup for your event.

We do! Church Ranch Event Center understands the unpredictable weather in Colorado. In the event of inclement weather, the venue has designated options within the grand hall to seamlessly transition the ceremony indoors. During the rehearsal, your event manager will thoroughly go over the contingency plan (Plan B) to ensure that everyone is well-prepared and aware of the alternative arrangements. This proactive approach guarantees a smooth and adaptable event experience, even in the face of unexpected weather challenges.

Certainly! Church Ranch Event Center welcomes the inclusion of a band for your event. Prior to the event, the venue will conduct a walk-through with your chosen band. This walkthrough ensures that the band is acquainted with the venue layout, logistics, and policies and procedures in order to help facilitate a seamless and harmonious performance on the day of your event. This proactive approach reflects Church Ranch's commitment to ensuring a successful and well-coordinated experience for both you and your chosen entertainment.

Absolutely, in compliance with ADA standards, Church Ranch Event Center has ramps and accessible restroom stalls. We will also widen the path to the altar if needed.

You can find all our amazing vendors who have been carefully selected HERE.

Certainly! When opting for an outside full-service catering option, please be aware that an additional fee per person will apply. Additionally, an increased damage deposit will be required.

In the event that the external caterer is solely responsible for food delivery without providing full-service catering, it is mandatory to hire the services of the Church Ranch Event Center (CREC), which uses a third-party staffing company at an hourly rate.